Two phases, one system for events, training and registrations
An ERP for a sporting and training business — event scheduling, participant registration, training programmes and resource allocation, delivered across two completed phases.
2
Phases delivered
1
System for events and training
Managed
Resource allocation
Planned
Parent portal next
What they were running on
- Registrations collected through forms and messages
- Training schedules maintained separately from event calendars
- Resource and coach allocation planned manually
Why it had to change
A training business lives or dies on utilisation — coaches, courts, time slots. When registrations, schedules and resources are tracked in different places, you either over-book and disappoint people or under-book and lose revenue. Marcos Quay needed the three to be one thing.
The solution
- Event scheduling with participant registration attached, not bolted on
- Training programme management with cohort and progress tracking
- Resource allocation across coaches, venues and time slots
- Groundwork laid for a student–parent portal as the next phase
How we switched them over
Historic participant and programme records were imported at the start of phase one. Phase two extended the same system rather than replacing it, so nobody had to learn a second tool.
Timeline
2 phases, completed
Built with
React, Node.js, ERP
Typically compared against
Zoho Creator, Generic booking SaaS, Spreadsheets + forms
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